Completed reimbursement packets are to be submitted online via the event reimbursement form on the Student Life Business Office website.
If you have issues with the reimbursement form you can submit your documentation to the following email addresses: gpsavpfinance@ucsd.edu and aldickson@ucsd.edu.
Attach the original receipts of your purchase (Food bills, Supplies purchase, Imprints) and proof of payment (Bank Statement, Credit card Statement).
Attach the funding bill associated with your event which you shall receive once the funding request is approved by Council (It should take us 2 business days to email you with the funding bill).
Register your event through the GPSA Sponsored Event Registration Form. Upon registration, a unique event-specific attendance Google Form and QR code will be automatically generated and emailed to the event organizer.
If funds were requested for programming with events of multiple dates, please submit a separate reimbursement form, bills and receipts, and guest list for each event.
Keep in mind, Funds are NOT released except as reimbursement for expenditures.
Reminder: Reimbursement requests must be submitted within fourteen days of the funded event or purchase.
Some things to remember:
Any delay in submitting the reimbursement packet would cause unnecessary delays in processing the request and/or penalized by reduction in funding. There is no guarantee for reimbursement if submitted more than 14 days after the event.
If the actual attendance is less than the estimated attendance in the funding bill, the finance committee will review the bill and decide on the penalty.
Only one reimbursement packet has be submitted for each event.