Reimbursement Procedure 

A completed reimbursement packets contains:

• Complete the Reimbursement Form, which can be found on the Student Life Business Office (SLBO) website.

• Attach the original receipts of your purchase (Food bills, Supplies purchase, Imprints) and proof of payment (Bank Statement, Credit card Statement)
• Attach the funding bill associated with your event which you shall receive once the funding request is approved by Council (It should take us 2 business days to email you with the funding bill).
• The original sign-in sheet or a copy needs to be attached. The template for the sign in sheet will be sent out with your funding bill after it has been approved by the council.
• If funds were requested for programming with events of multiple dates, please submit a separate reimbursement form, bills and receipts, and guest list for each event.                 
• Keep in mind, Funds are NOT released except as reimbursement for expenditures.                 

Completed reimbursement packets are to be submitted online to the GPSA Fund Manager - Anna Dickson in the SLBO on 3rd floor in Price Center. 

Remember: Reimbursement requests must be submitted within fourteen days of the funded event or purchase.

Some things to remember:

• Any delay in submitting the reimbursement packet would cause unnecessary delays in processing the request and/or penalized by reduction in funding. There is no guarantee for reimbursement if submitted more than 14 days after the event.
• If the actual attendance is less than the estimated attendance in the funding bill, the finance committee will review the bill and decide on the penalty.
• Only one reimbursement packet has be submitted for each event.